Application information for Global Students’ Idea Factory 2025
Overview of the Global Students’ Idea Factory 2025
Please check the overview of the Global Students’ Idea Factory 2025 before application.
Qualifications
We are looking for original research ideas to address social issues based on students’ personal ideas.
Eligibility for application
Graduate students (domestic and international) enrolled in a Master’s or Ph.D. degree programme at a Japanese university
Target fields of study
There are no restrictions on fields of study. All fields of study are covered, including natural sciences and social sciences and humanities, etc.
Notes on application
-Research ideas to be submitted-
If there are any existing projects or related laboratories that are similar to the research idea you are applying for, please declare at the time of application the differences and originality with those projects and laboratories.
-Research ethics-
Please make sure you understand and respect research ethics before you apply.
See, for example, the website of the Ministry of Education, Culture, Sports, Science and Technology:
Initiatives for Promotion of Research Integrity
Guidelines for responding to Misconduct in Research
-Open Policy for the outputs of the project-
Please be aware that the Final Presentations may be broadcasted in live or streamed on the Internet after the event. A summary of the presentations will also be made available on the Internet. We shall not be liable for any trouble, loss and damage caused by the publication of the output of the project. We appreciate your understanding in advance.
-Intellectual property rights-
All intellectual property rights related to the submitted documents will belong to the applicant. However, as stated above, the presentation and summary of the selected research idea will be made public. Be aware and take the most care especially if you are considering applying for a patent, etc.
Notification of screening results
We will inform all applicants of the result of screening by email (scheduled for February 2025, TBD).
The details of the in-person workshop will be provided for applicants who passed the screening (participants) individually.
Submission of a letter of commitment and proof of enrollment
- Those who pass the screening will be asked to submit a separate written pledge and proof of enrollment (student ID, certificate of enrollment, etc.)
- Failure to submit the pledge and proof of enrollment will result in denial of participation in all programs.
- Applications found to be in violation of the Pledge, such as violations of research ethics or false declarations, will be disqualified.
Privacy policy
Personal data
The Global Students’ Idea Factory Executive Committee will handle personal information collected and acquired in the course of the Global Students’ Idea Factory in accordance with the “Personal Information Protection Policy” (https://jaas.science/policy/) of the Japan Association for the Promotion of Science, and will comply with laws and regulations regarding the protection of the rights of individuals and personal information.
Purpose and scope of use of personal information
- The information will be used for procedures necessary to implement the in-person workshop, online meetings, and the final presentation.
- The information will be used for operations related to the Global Students’ Idea Factory, such as the counting of applications, screening, awards, publicity activities, and surveys.
- The Global Students’ Idea Factory secretariat will use the information to contact applicants.
- The host, sponsors, and press may take video and photographs and conduct interviews, which may be used in the media and on the Internet.
- Questionnaires will be used to verify the results of the program, to follow up with participants, and to inform them of related events.
- When aggregating and analyzing the attributes of applicants and participants, the information will be processed to prevent the identification of individuals.
- Applicants will be notified if the purpose of use exceeds the scope of the purposes described in the preceding paragraph.
- The purpose of use will not be changed without the consent of the applicant.
- If an applicant requests disclosure, correction, or discontinuation of use of his/her personal information, we will deal with the request in an appropriate manner.
Application procedures
Please click the application button on this page, fill in the required information in the form, and submit your application.
Please use English when filling out the application form, writing your research idea summary, and creating the detailed materials.
(*All programs, including the In-person workshop and final presentation, will be conducted in English in principle.)
How to apply
(A) Application Form
(B) Research Idea Summary & Detailed Materials Upload Form
Submitting both forms (A) and (B) completes your application. You will receive an application completion email at the email address you provide for both (A) and (B), so please check your inbox.
Note: It is not necessary to complete (A) and (B) simultaneously, but both must be submitted within the application period.
Required information
(A) Application Form
- Full name (in Roman Alphabet)
- International Student Categories
- Name of your university/campus
- Grade
- Gender
- Name of the university from which you graduated and the country of that university
- Phone number
- Email Address
- Recommendation of a student enrolled in a graduate school abroad (optional)
- In this program, teams will be made up of domestic graduate students, international graduate students studying in Japan, and graduate students from overseas. The selection of overseas students will be based primarily on the recommendations of international graduate students studying in Japan. If you have an overseas student that you would like to recommend, please get their permission and provide us with their details.
- Confirmation of participation in workshops in Japan and final presentations
- Submission of Written pledge, Personal Identification Documents, etc.
- Agreement for publication of research presentations and abstracts, and management of Intellectual Property Rights
- Response to our survey
(B) Research Idea Summary & Detailed Materials Upload Form
- Email address (same as entered in “(A) Application Form”)
- Title of research idea
- Research idea summary (one slide maximum, accepted file formats: jpg, jpeg, png, gif, pdf, file size: 10MB or less)
- Do not include any personally identifiable information in the summary, such as your name, school name, etc.
- Please answer to the following 3 questions (maximum 300 words per question)
- Describe the social issue with a global perspective that you would like to address.
- Describe your research idea and explain how it will contribute to addressing this issue.
- Are there any potential partners for the realization of your idea? If so, how do you plan to collaborate with them?
- Detailed materials (optional) (accepted file formats: jpg, jpeg, png, gif, pdf, file size: 10MB or less)
- Do not include any personally identifiable information in the detailed materials, such as your name, school name, etc.
- Declaration of whether there are any existing projects similar to your research idea or relevant laboratories.
- (If “yes” to the previous item) Declaration of differences, originality, etc. from those projects/laboratories.
Note: Personal information such as name, gender, affiliation, and grade is not required, as the screening will be based on the research idea.
Application deadline
31 January (23:59 JST) 2025
Note: Please submit your application well in advance of the deadline, as high traffic near the deadline may prevent your registration from being submitted.
Application
Submitting both forms (A) Application Form and (B) Research Idea Summary & Detailed Materials Upload Form completes your application.
It is not necessary to complete (A) and (B) simultaneously, but both must be submitted within the application period.
First, please enter your information in the “(A) Application Form” below and submit your application.
After submitting the “(A) Application Form”, please upload your research idea summary and detailed materials through the “(B) Research Idea Summary & Detailed Materials Upload Form” below once they are complete.
Your application is complete once you have submitted both the “(A) Application Form” and the “(B) Research Idea Summary & Detailed Materials Upload Form”. You will receive a confirmation email at the email address you provided for each form, so please check your inbox.
If you do not receive a confirmation email after submitting both forms, please check your spam or junk folder. If you still cannot find the email, please contact the Global Students’ Idea Factory Executive Committee.
Note: Please note that inquiries made immediately before the Application deadline may not be answered in time. We encourage you to contact us well in advance of the deadline.